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Red Rose 2022 | Privacy Policy
Red Rose is the home of all the information you need for the international Scout camp hosted by West Lancashire Scouts. This time in 2022 it will be held at Westmorland County Showground. Full of fun and adventurous actives from all children aged 14-18.
Red Rose 2022, Outdoor Camping, Fun, challenge, Scout Camp, International Camp, Scout Jamboree, Westmorland Showground, West Lancashire Scouts
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Privacy Policy

Red Rose GDPR and Privacy Statement.

Red Rose takes the issue of privacy very seriously and is committed to protecting and respecting our users’ privacy online. This GDPR and Privacy Statement sets out our current data processing practices and should be read in conjunction with our terms and conditions. If you have any queries or concerns regarding these practices, you should contact us at admin@redrose.org.uk

GDPR

What is Personal Data?

Personal data relates to any living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?

Red Rose on behalf of West Lancashire Scouts is the Data Controller. This means Red Rose decides how your personal data is processed and for what purposes.

Who does this policy relate to?

This Privacy Policy applies to members, parents/guardians of youth members, volunteers, employees, contractors, suppliers, supporters, donors and members of the public who will make contact with Red Rose.

How do we process your data?

Red Rose complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of members of World Scout Organisation Movements and World Association of Girl Scouts and Girl Guides
  • To administer records for those attending Red Rose;
  • To fundraise and promote the interests of Red Rose;
  • To manage our volunteers and contractors;
  • To maintain our own accounts and records;
  • To inform you of news, events and activities pertaining to Red Rose;
  • We may share your contact details with West Lancashire Scout, The Scout Association and Girl Guiding UK upon their request.

What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and keep you informed about Red Rose.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
  • The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
  • There is no disclosure to a third party without consent.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the Red Rose team in order to carry out a service to other Camp members or for purposes connected with the Red Rose. We will only share your data with third parties outside of Red Rose, West Lancashire Scouts, The Scout Association or Girl Guiding UK with your consent.

How long do we keep your personal data?

We keep all personal data related to all campers/visitors/staff for a maximum of six months post Red Rose with the exception of Photographs and Video which will be held to assist in promoting future events and for marketing purposes by the three organising Counties. This will then be destroyed except for Group Leaders, Staff and Contractors e-mail details and will automatically join the mailing list for the Red Rose.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of personal data which Red Rose holds about you;
  • The right to request that the Red Rose corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Red Rose to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the organisers at admin@redrose.org.uk

Privacy

The information we collect

The only circumstances in which we will provide any of your personal data to a third party for non-commercial purposes are those contained in this Privacy Policy.

 

Registration information

When you register with www.redrose.org.uk we ask for some personal details such as name, email address and postcode. We usually also capture your IP address at the time you register.

 

Sharing of data

We do not store credit card details, nor do we share customer details with any third parties with regard to any payment you make to Red Rose.

 

Advertising

www.redrose.org.uk may include interactive advertising for other businesses as part of the site operation. We may use, and provide to third parties, your contact details if you have given us permission to do so.

 

Legal jurisdiction

All personal information and details held on and processed by computers situated in the United Kingdom or within Europe.

 

Further information

www.redrose.org.uk will, as part of its normal operation, send out information emails. Members can decide to ask for these emails as they register.

 

Disclosure of data by order of a Court and Security

We reserve the right to communicate a user’s personal information as we hold to third parties who are empowered by regulation, statute or order of a court.

We have security measures in place to protect our customer database. Access to this database is restricted internally.

However, it remains each user’s responsibility:

  • to keep their password secret
  • to protect against unauthorised access to your personal details
  • to log off from the Red Rose booking system when not using it; and
  • to ensure against use by anyone else of the Red Rose booking system through the machine that users use while they are “logged on” to it
  • • to search and obtain only the data specifically required and allowed for relating to their role.

Use of cookies by Red Rose

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

 

The Data Protection Act

You can obtain further information about data protection laws by visiting the Information Commissioner’s website at http://ico.org.uk/for_organisations/data_protection.

 

Contacting www.redrose.org.uk

If you want to contact us to raise any questions about this privacy statement you can contact us using this email address: admin@redrose.org.uk. Please use this address if you wish to request from us a copy of the personal data, we hold about you. Please note that under English law we are entitled to charge you a fee for providing this service.